Ministry sabbatical can bless both the ministry leader and congregation. The program is designed to be, in as many ways as possible, a shared experience, and the membership expects that they, both as a congregation and as individual members, will receive specific, tangible benefits from the sabbatical.

Start planning early. Many congregations will discuss a sabbatical for years and even formulate a policy. Once the commitment is made, a formal planning process needs to be initiated as much as 14 months before the scheduled start date.
Wheat Ridge Ministries strongly suggests that the ministry leader needs to begin the ministry sabbatical planning process with his/her congregation at least 12 months prior to sabbatical leave. This timeline has been very helpful for both ministry leader and congregation to “get ready” for the sabbatical.

The planning process should be led by lay members and presented to the congregation by lay members. This serves to reinforce the sabbatical as a shared experience (Wheat Ridge Ministries’ literature specifically used the term “Our Sabbatical”).

Write the ministry sabbatical plan down. If you can’t write it down, you don’t have a plan. Have clearly articulated goals that: (1) relate to the congregation, (2) are written in a way that the congregation can understand, and (3) are mission-centered.

Communicate with the congregation. Start by communicating in general terms why the sabbatical is necessary to build a consensus, then fill in the details about activities, etc. Fourteen months before the sabbatical, the congregation was told informally that a planning team had been formed. Approximately eight months prior, there was a formal presentation of the purpose of the sabbatical at a congregational assembly meeting, and, at about the same time, information began to appear in monthly newsletters. Four months prior, a funding campaign was launched. About one month prior, the pastor-led discussion groups between Sunday morning services.

Educate. Educate, educate, and educate the congregation about what a sabbatical is and what the goals are. Pre-sabbatical mailings went to each family that included a letter from the committee, a weekly schedule of events and stated sabbatical goals.

Have high expectations for the ministry sabbatical time. It can be a life-changing experience for the leader but also a time for the laity to discover their strengths for ministry apart from the ministry leader and their ability to shine in the extended absence. And while it is tempting for the leader to try and over-plan the sabbatical, it is best to keep the goals simple. One pastor first thought of taking a long trip during his sabbatical time. He realizes now that his time was much better spent reconnecting with his wife and family and spending quiet times at home and retreat centers.

A sufficient sabbatical time of three months or more allows time to establish new healthy habits and behaviors for the leader and to plant them into daily lives. Some of our most important experiences were in the closing weeks. We now have a benchmark against which to compare the state of our wellbeing over the course of our ministry.

A ministry sabbatical experience is not beyond reach for a congregation due to membership size, ministry context, or somewhat limited resources. Creative and shared planning with lay leaders who are committed to the concept of sabbatical and to the effort necessary to design an experience that is beneficial for both staff and congregation will make it happen.